HUMAN RESOURCES ASSISTANT

job Description

Company: Jin Dong Mining
Job Title: Human Resources Assistant
Job Location: Zimbabwe

Job Description
Jin Dong is inviting applications from organised, proactive and detail-oriented individuals to fill the position of Human Resources Assistant.

The successful candidate will provide administrative and operational support to the Human Resources Department, ensuring efficient handling of employee records, recruitment administration, attendance management, leave records and general HR activities.

The ideal candidate should have good administrative skills, strong communication abilities and an understanding of human resources practices, preferably gained within a mining, manufacturing or industrial working environment.

Duties and Responsibilities

1. HR Administration
Provide administrative support to the Human Resources Department.
Maintain and update employee personal files and records.
Assist with preparation of employment contracts, appointment letters and other HR documents.
Ensure that employee records are properly filed and kept confidential.
Assist in preparing HR reports and departmental correspondence.

2. Recruitment and Selection
Assist in coordinating recruitment and selection activities.
Prepare job advertisements and organise interview schedules.
Receive, screen and organise job applications.
Communicate interview arrangements to shortlisted candidates.
Assist with onboarding and orientation of newly recruited employees.

3. Employee Attendance and Leave Administration
Maintain employee attendance and absence records.
Assist in monitoring employee timekeeping and shift attendance.
Process leave applications and maintain leave records.
Assist in preparing attendance reports for payroll purposes.
Follow up on employee absenteeism and related administrative issues.

4. Employee Relations
Assist with handling employee enquiries and general HR matters.
Support the HR Manager in coordinating disciplinary and grievance procedures.
Help communicate HR policies and workplace procedures to employees.
Assist in maintaining proper documentation relating to employee relations cases.

5. Training and Development
Assist in organising employee training sessions and workshops.
Maintain employee training records.
Coordinate training schedules and attendance registers.
Support employee induction and orientation programmes.

6. General HR Support
Assist with preparation of payroll-related employee information.
Support the coordination of employee welfare activities.
Ensure timely submission of HR documents and reports.
Perform other administrative duties assigned by the Human Resources Manager.

Qualifications and Experience

-Knowledge of human resources administration and employment procedures.
-At least 1–2 years of relevant HR or administrative experience will be an added advantage.
-Knowledge of Zimbabwean labour laws and employment practices.
-Good computer skills, particularly Microsoft Word and Excel.
-Excellent written and verbal communication skills.
-Strong organisational and record-keeping abilities.
-High levels of confidentiality, integrity and professionalism.
-Ability to work under pressure and meet deadlines.
-Good interpersonal skills and the ability to work with employees from different backgrounds.
-Previous experience in mining, steel manufacturing or a large industrial organisation will be an added advantage.