Description: Document Management: Maintain a detailed log of all incoming and outgoing documents within the procurement unit. Order Processing: Prepare and process purchase orders and comparative schedules to facilitate purchasing decisions. Policy Adherence: Ensure all purchasing strategies and policies are fully implemented and strictly followed. Purchase Coordination: Consolidate and coordinate all departmental purchase requests to streamline the procurement process. Reporting: Generate and submit monthly procurement reports to management, detailing the status of critical purchases. Order Follow-up: Track and expedite placed orders to ensure timely delivery of goods and services. Filing and Auditing: Organize and maintain all departmental correspondence, and prepare comprehensive audit files for review. Unit Operations: Manage the daily operational activities of the Procurement Unit to ensure efficiency and continuity.
Duties and Responsibilities
Document Management: Maintain a detailed log of all incoming and outgoing documents within the procurement unit. Order Processing: Prepare and process purchase orders and comparative schedules to facilitate purchasing decisions. Policy Adherence: Ensure all purchasing strategies and policies are fully implemented and strictly followed. Purchase Coordination: Consolidate and coordinate all departmental purchase requests to streamline the procurement process. Reporting: Generate and submit monthly procurement reports to management, detailing the status of critical purchases. Order Follow-up: Track and expedite placed orders to ensure timely delivery of goods and services. Filing and Auditing: Organize and maintain all departmental correspondence, and prepare comprehensive audit files for review. Unit Operations: Manage the daily operational activities of the Procurement Unit to ensure efficiency and continuity.
Qualifications and Experience
-Applicants must have a National Diploma in Purchasing and Supply or its equivalent; -A Degree in Purchasing and Supply would be an added advantage; -Two (2) years’ experience in Public Procurement and knowledge of Pastel evolution are also prerequisites.
