Applications are invited from suitably qualified and experienced candidates for the following post: Position GRADUATE SCHOOL OF BUSINESS - ADMINISTRATOR (1)
Duties and Responsibilities
• Organising and facilitating meetings, conferences, travel arrangements and dealing with administrative problems and inquiries; • Providing administrative support for the Graduate School of Business as directed by the Director; • Serving as primary point of direct administrative contact and liaison with other offices, individuals and external institutions; • Assisting in co-ordination, control and completion of special projects as directed; • Updating the Graduate School of Business Website; • Updating and communicating with the Graduate School of Business Alumni; • Liaising with all faculties and departments of the University; • Interacting with the industry; • Managing in-person and telephone enquiries from stakeholders such as students, staff, parents, local schools e.t.c.; • Ensuring the smooth and adequate flow of information within GSB to facilitate business operations; • Managing the recruitment and selection of the academic, technical and other staff for the GSB; • Preparing and updating Standard Operating Procedures as well as policies for all GSB Operations and ensure adherence to policies and regulations; • Planning and coordinating administrative procedures and systems and devise ways to streamline processes; • Assessing staff performance and providing coaching and guidance to ensure maximum efficiency; • Maintaining the teaching timetable and ensuring smooth conduct of lectures; • Servicing various GSB meetings both physical and virtual by preparing agendas, minute taking, distribution of minutes and follow-up on relevant action points; • Coordinating and processing of examinations up to SENEX level; • Supervising Administrative and Support staff members in the GSB; • Undertaking any other duties as may be determined by the GSB Director.
Qualifications and Experience
• Applicants must have a recognized Master’s degree and a first degree in any of the following, Management, Leadership, Education, Marketing, Finance, Administration, Entrepreneurship and Innovation; • Must have at least two (2) years of Administrative experience in an academic setting or equivalent; • Applicants must be computer literate; • Experience in a University set up would be an added advantage.
Skills • Pleasant, courteous and professional customer service skills; • Possess excellent verbal, written, communication and interpersonal skills; • Organisational skills, time management and ability to manage multiple tasks; • Ability to work with mature students at Doctoral, Masters and Research Levels; • Computer literate and appreciation of Artificial Intelligence (AI); • Ability to work under pressure and to meet deadlines; • Ability to pay close attention to detail and use of initiative; • Innovativeness; • Be able to work in a team environment and to work collaboratively with various stakeholders to achieve desired outcomes.
